Thursday 30 September 2010

Notes from our meeting on 24th September

MERI Meeting Minutes
Time/Date:
24/9/10 11.00am

Notes and Actions


1. ERM System demos
1.1. Charlotte will send meeting requests for the demos with the venue ‘TBC’ so that everyone knows when each one will be.
1.2. Jenny spoke to Colin Carter from Innovative at the LMS showcase and found it very useful to see an ERM in action.

2. Contacting current ERM users
2.1. Ongoing – Charlotte to chase up the people already contacted. Jenny to give Charlotte the contact details for Andy Bussey at Sheffield


3. Our current processes

3.1. Charlotte spoke to Kath Kellet & Dan Leach about access for external borrowers and got some useful information from them. Meeting booked with Sue Slade for Thursday 30th to discuss access for members of partner colleges
3.2. Charlotte will bring flowcharts showing our current processes to the next meeting

4. Blog
4.1. Charlotte will add notes on her meetings/talks with various members of staff.
4.2. Meting minutes from last week are on the blog; Angela W has added a post on the benefits to the wider HE community

5. JISC Project Manager
5.1. We have a meeting with Ben Showers on 7/10/10 at1pm

6. Electronic Resources Officer
6.1. Jo Willows has started her post and has been talking to members of the team about various aspects of her work. Charlotte has invited Jo to the meeting with Sue Slade on Thursday, and Jenny will invite her to the weekly meetings

7. System Requirements
7.1. Angela W and Charlotte have made a start on a requirements document for the ERM systems to use at demos. This was passed around the team and extra points/questions added. Any more suggestions to be passed to Charlotte who will add them to the list
7.2. Angela also found a slide show on Verde and asked everyone to have a look at it and think about our requirements in relation to what Verde can do.

8. Next Meeting
8.1. 1st October – this will be an extended meeting, 11.00-13.00


Friday 24 September 2010

Minutes from our first 'official' team meeting:


MERI Meeting Minutes
Time/Date:
Friday 17th September
Location:
CW Meeting Room 2
Chair or Facilitator:

Note Taker:
Charlotte Murray
Apologies:
Regina Ferguson
Attendees:
Angela Walker, Angela Dudley, James Allen, Charlotte Murray, Jenny McNally


1. ERM system demos

1.1. Charlotte is arranging demos with ERM suppliers for 14th-15th and 21st-22nd October. Times etc are still to be finalised in some cases
1.2. For the Swetswise Webinar we’ve been struggling to find a suitable room. Charlotte to contact Training Team to see if they can help
1.3. Jenny to contact Colin Carter from Innovative Interfaces about speaking to him at the LMS Showcase in Manchester on Wed 22nd September
1.4. Charlotte to compile a basic list of requirements before the demos. Please send any ideas for requirements/problems with current processes to Charlotte



2. Contacting current ERM customers

2.1. Ongoing – so far we haven’t had any responses/feedback from current ERM users. Anyone who knows of an institution or contact please let Charlotte know
2.2. Angela W spoken to Andy Land and Nigel Kimber at Manchester who have created an in-house system and is looking into the possibility of a visit to see their system in action



3. Our current processes


3.1. Charlotte is working on flowcharts that map our current processes (Acquisitions, Licensing, Statistics and Access) and has spoken to all members of the team to get their input.
3.2. Charlotte is meeting with Kath Kellet and Dan Leach on Monday 20th Sept to discuss access for external borrowers etc as they have been working the Access Salford scheme. Will also chat to Anna Langley about maintenance of databases


4. Blog

4.1. Charlotte will post meeting minutes on the blog
4.2. Angela will write a post looking at the benefits of our project to the HE community
4.3. Any ideas/suggestions for items to include in the blog, please let Charlotte know



5. JISC Project Manager

5.1. Ben Showers is our new project manager (replacing David Flanders) – Angela W has contacted him to invite him to one of our meetings.


6. Electronic resources Officer


6.1. Jo Willows will be starting this post next week and will be looking at licensing, statistics etc so will become involved in the project too


7. Miscellaneous


7.1. Angela D asked to see the original project bid, blog etc in order to catch up on what has already been done
7.2. Charlotte and Angela W to meet to discuss progress including examples of requirements documents used in RFID project
7.3. The meeting on 1st October will be an extended meeting where we will look at the final drafts of flowcharts etc mapping our current processes
Following on from the JISC LMS workshop on the 7th and 8th September, this post looks at why our project is important to the HE community. The first part of the project is basically unpicking all the different processes that are involved in the management of electronic resources. There is a wide range of processes in use including the use of spreadsheets, maunally checking items, and use of existing library business systems. We are then examining the commercial products on the market to see if they fulfill our Electronic Resource Management needs, along with meeting users of ERMs to discuss if the system they use fully meets their expcetations, and if they find that there are processes that they still have to carry out, outside of the ERM. Following this review, we will be producing a preliminary set of requirements which will look at an ERM system that can be used by other HEIs, we will also produce a case study examining the process we have gone through, and documenting our findings