Notes from our meeting on 12th November

1. Our current processes
1.1. The ‘process map’ document is in the MERI folder on the V drive. Please have a look and make any changes/additions, or pass suggestions to Charlotte who will update it
1.2. Angela will email David Kay with the updated workflows
1.3. Regina will organise a meeting with some representatives from Academic Support, Acquisitions team etc to review our processes and work out whether we are including tasks that aren’t necessary

2. Timing our processes
2.1. We will be looking at timing our current processes, as part of working out the cost benefits of an ERM. After the review we will time the ‘new’ processes and compare the two.

3. Feedback from ERM Demos
3.1. Charlotte reminded everyone to give some feedback on the ERM demos, and will contact Andy Callen for feedback on the Verde demo that he attended

4. Visit to Manchester
4.1. Angela, Regina and Jenny visited the University of Manchester to see their ERM system
4.2. Because the ERM market is in a state of flux, Manchester opted to produce their own in-house system. It is due for completion in February 2011, and they hope to use the system for the next 2-4 years. They have a software developer in their team, and received some funding in order to set up the system.
The system stores supplier info, stats, contact details etc – holdings information is acquired from suppliers and inputted, and checked against their holdings on SFX. Links to licence information are via Livelink (content management system)
They are still using Talis to store all the financial information, as they have integration with the finance system
They are also working on Journal Usage Statistics Portal (JUSP), a shared resource which will enable libraries to access statistics from one place (more info at http://www.jusp.mimas.ac.uk/)

5. Requirements document
5.1. We looked at Jenny’s tidied-up version of the Requirements list and clarified some ambiguous points. We will look at this further next week when we will concentrate on rating the ERMs using the ‘MOSCOW’ scoring system

6. Next meeting
6.1. 19th November 11.00am